What is this?

This is the privacy policy for this site(Jake Symons) as well as Jake Writes, Jake’s Books and Stay Swimming. Across these sites, we take privacy very seriously and this has been written to be completely transparent in our privacy practices, as well as showing you how your data is used and what you can do with it, including removing it from our sites.
We aim to write this privacy policy in easy to understand language free of legal jargon. If you have any questions on the privacy practices for this site contact details are included under the section “Contact” as well as at the end of the document.

Who we are

This Privacy Policy applies to the four sites, Stay Swimming, Jake’s Books, Jake Writes, and this one Jake Symons. These sites are in the sole ownership of Jake Symons. The sites are based in the United Kingdom and are hosted through WordPress subdomains(sitename.wordpress.com). Most of the security protocol in place is therefore managed by WordPress but this is all detailed in later sections of this document.
WordPress also have their own privacy, security and cookie policies which can be used for reference alongside this document.

Contact

The data protection officer for these sites is Jake Michael Symons.
To contact him please email: privacy@jakesymons.com
If you need to report a privacy concern or a data breach or request your data to be removed then please contact the above address.
If you have any questions regarding this document or anything about the privacy practices of this site then please email that address. These details are located at the end of the document for printed copies and reference.

What personal data we collect and why we collect it

Comments

Please Note: You DO NOT need to provide the information that the comment fields request such as name, email, and website. We believe that people should be able to discuss and give there true feelings over issues which is hard to do when they are identified.
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here
A username, email, and website can be provided in comments but these are optional. If you choose to provide this information you are making it public so that anyone with access to the site can view.
More information on comments can be found on our comments policy.

Email Contact

It is possible to email us in regards to this privacy policy as well as contacting us for anything else laid out in the contact form. We cannot take responsibility for your email providers security in these transmissions.
We use Gmail and have our email account secured with verification layers and following all of Google’s own security advice for Gmail outlined here.
Emails are archived for a period of 1 year from the last contact for archiving purposes. This is to backreference new conversations to make it easier for us to provide assistance. However, there may be specific cases in which investigative practices by government or legal officials in which we have to keep emails for longer. If this is the case then we will notify you as long as we have permission to do so by the legal body overseeing the case that requires your emails to be retained.

Other Social Media

We are not liable for your data or privacy on social media. When sharing posts or communicating with us on other platforms we are not responsible for that data. Each website will have their own privacy policy which should be used for reference.
If you require your data removed on our sites then you should contact the site in question, if you have difficulties doing so you can email our data protection officer to see what can be done in the situation.  However, we can make no guarantees and we are not responsible for the other websites use of your data.
Contact forms

Cookies

What are cookies?

Cookies are small pieces of data in the form of text files which are stored on your device when you use the website. They can last for any duration of time, some disappear instantly and others stay around much longer.
You can clear cookies from your browser at any time. A guide by Livewire explains how to remove cookies from every major browser. If you do not have a browser listed in the article then a quick Google search should provide some assistance or contact your browsers own help center for advice.

Our Cookies

If you leave a comment on our site you may opt-in to save your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login bequest persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates particular post ID of the article you just edited. It expires after 1 day.
JetPack, a WordPress service which provides analysis and builds statistics for our websites also uses cookies. These are to see how you interact with the site and counting things such as the time of your visit, and your country of origin(Note: If you are using a VPN service it will be the country where your VPN is set). These are to better tailor the site to you, the readers.
More information about this can be found on JetPacks own Privacy and Cookie policies.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Who we share your data with

We do not share your data with any third party unless there is a legal reason to do so. This would have to be ordered by an official governmental or legal body which requires your data provided.
We will always notify you if your data is shared unless there are sufficient legal grounds not to inform you. This could be because you are under investigation by a legal body, who do not wish for you to be notified until the investigations are complete.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
Email correspondence is kept for one year after the last email this is for achieving and backreferencing purposes, more on this is explained in the email policy section above.

What rights you have over your data

You have the right to view, edit and remove your data at any time from this site. As our site is hosted by WordPress we can only remove the data such as comments created, other data may require WordPress to delete in which we will forward any support request on with you included in the email correspondence in the request that your data is removed.
However, there may be data which we are obliged to keep for legal reasons which cannot be removed from this site. If your personal data falls into this category you will receive an email explaining this in as much detail as we are legally obliged to tell you.

Where we send your data

Due to the large nature of this site, it is impossible for us to moderate all of the comments directly. To ensure that all comments follow the comment guidelines we use Akismet Security (part of the WordPress family) to monitor comments and check for spam. This ensures that the site can be as spam free as possible to provide a greater user experience

Additional information

How we protect your data

Our sites

We have monitoring software in place which gives us all the details about site errors, and suspicious activity across them. The services we use are Google’s Search Console, Bing Webmaster Tools and Yandex Webmaster in addition to the monitoring software that comes with WordPress hosting providing comprehensive cover for the website to ensure that such attacks are protected against.
Jake Symons is the sole administrator to the sites and makes sure that he has the highest levels of security on his personal devices which have access to this site.

WordPress

As this site is hosted on WordPress, WordPress also help in ensuring your data. You can read more about how WordPress do this on their own security policy which is summarised below.

Encryption

WordPress uses secure SSL encryption(Proven by an SSL certificate or identified as a padlock icon next to the site address in most browsers) which does not have the option of being disabled. WordPress also redirect the HTTP version of the web address to https using 301 redirects to make it secure.

Firewalls

WordPress have firewalls and processes in place which alert them to unauthorised access to accounts.

Monitoring

Web Traffic is continuously watched to monitor suspicious activity and there are specific security measures in place which protect against distributed denial of service(DDoS) attacks.

Server Security

WordPress’ servers meet various security standards listed in detail on their own security policy.

Testing Data

WordPress regularly check the security to look for potential vulnerabilities

Backup

WordPress site data is backed up on a regular basis by WordPress

What data breach procedures we have in place

If there is a data breach with the site we will immediately contact WordPress support to inform them of the issue. WordPress will then investigate and use their own data breach policies.
Depending on the severity of the breach we may publish a blog post about it directly onto the first page. If we have the email address for anyone involved in the data breach we will email if we believe that data has been lost or stolen and inform you of what you should do next.
Data breaches are taken very seriously and if you have any suspicion that a data breach has taken place please contact Jake Symons our data controller for these sites and raise any issues to his attention.

Contact:

Our Data Protection Officer is: Jake Michael Symons
Who can be contacted by emailing: privacy@jakesymons.com
If you have any urgent enquires, or wish to speak to WordPress themselves about this site, then please contact help@wordpress.com